Transform your Trading and Distribution business with WEB ERP

A business case for ERP in Trading and Distribution industry

Trading and Distribution industry, a key pillar in a countries’ economy, is a highly diversified industry involved in B2B transactions in a wide range of goods, from commodities to industrial and consumer products. It’s one of the most data driven industries and technological advancements and data analytics with improved digital connectivity and new platforms are transforming the way global trade is conducted. Innovation cycles are becoming shorter, and enterprises must continually adapt to stay ahead of the curve.

Business Challenges

Trading and Distribution businesses are experiencing unprecedented challenging environment. Markets have come to be more dynamic than ever before, testing the business leadership like never before with requirements such as;

  • Having to keep up with distribution capabilities,
  • Meet customer’s compliance demands
  • Manage shorter delivery times
  • Global sourcing
  • Unpredictable consumer behaviours
  • Demand fluctuations
  • E-commerce driven changes in customer expectations
  • Changes in regulations
  • Manufacturers bypassing the distributors to sell more goods directly to end users
  • Unpredictable regional or global situation such as those caused by COVID-19

Solution an ERP offers

Trading and Distribution businesses can take on these challenges by achieving operational efficiency with industry best practices built into ERP processes and by integrating and organizing data for key operations, including Procurement, Sales & Distribution, Inventory and Warehousing Management, Finance and Accounting and Human Resources Management, into one software system. An ERP equips a Trading and Distribution business to;

  • Streamline operations and eliminate inefficiencies caused by legacy systems, multiple isolated systems or no system.
  • Sharpen focus and empower their staff and management with actionable insight into business to not only respond efficiently and effectively but also be able to keep ahead of the challenges.
  • Eliminate outdated supply chain managements methods that leave businesses with a huge disadvantage against competitors and adopt cost effective, efficient, flexible and scalable system that are more in tune with current times and can grow with business growth with least downtime.
  • Achieve and maintain high level of customer satisfaction by improved customer services leading to customer loyalty and higher revenue.
  • Have a complete visibility of the financial situation of the business for better financial management and performance of the business.
  • Be prepared for unpredictable situations, regional or global, such as those caused by COVID-19.

Why WEB ERP for Trading and Distribution business

What our clients have to say about WEB ERP

Major Vishal Taneja(Retd.)

Managing Director, Entellus Security and Allied Services India

The ERP has enabled us to access our work from virtually anywhere by using any device like Laptop, Tabs, Mobiles, etc. This particular aspect has helped us greatly during the COVID times. Our team was able to operate from home with great ease. Had this Company not taken the timely decision to go for ERP, we would have been forced to close our operations.

Vivek Mathur

Director-Singapore Operations, First Source Impex Pte. Ltd. Singapore

We now have a better visibility of information. Crucial data during tendering process such as inventory levels, customer details and preferences, historical item purchase and sales prices, alternate items, delivery lead times etc. is quick to access which has helped us in being efficient and accurate in our tendering process to reduce sales cycle and ensure profitability. With all this we expect to achieve ROI within a year.

How WEB ERP transforms your Trading and Distribution business

Top 4 WEB ERP achievements to fast tracks your business on information super highway

1. Streamlined inventory and warehouse management

Streamline and automate warehousing and inventory management. Analyse and optimize inventory levels to effectively allocate working capital for maintaining service levels while containing inventory carrying costs and wastage. Gain real-time visibility into operations for quick, effective and informed decision making. With WEB ERP Inventory Management you can:

  • Easily manage items details and their classifications. Define default supplier, valuation method, planning type as make or buy, configure item as a BOM item, define multiple units-of-measures for a single item, activate or deactivate items for sale.
  • Accurately and quickly track stock across supply chain.
  • Maintain inventory levels by defining inventory re-order levels and automate replenishment planning with MRP.
  • Efficiently manage warehouse operations such as receipt and storage of goods from suppliers, delivery of goods to customers, stock transfers, stock status conversion and adjustments.
  • Manage multi-branch intercompany inventory operations.
  • Define and manage physical and virtual warehouses for 360 degree view of your inventory.
  • Maintain high quality inventory with Quality Control. Define inspection parameters and inspection plans for execution during inventory movement operations from Sales, Purchase, Inventory Management and Production.
  • Analyse inventory with reports and customizable dashboards and gain insight to make informed decisions.
  • Quickly integrate with third party applications with ready APIs.

Business Benefits

Improved efficiency

Automate and streamline processes for an efficient and error free warehousing and inventory management.

Improved financial performance

Effectively allocate working capital to contain inventory carrying costs and wastage. Reduce warehousing costs and administrative overheads.

Improved service levels

Maintain optimum inventory levels for efficient order fulfilment.

Improved decision making

Gain complete real-time visibility into operations for quick, effective and informed decision making.

2. Improved Services Levels

Enhance your customer relationship with built-in CRM. Efficiently respond to enquiries or opportunities with accurate and readily available information related to your products, pricing, lead-time data, order status etc. Understand your customer better and implement customer specific sales strategies. Provide exceptional customer service across all contact points in order–to-cash process for sustained business growth and customer trust. With WEB ERP Sales and Distribution you can:

  • Easily manage leads and customers information along with one or more addresses and contact person details.
  • Efficiently respond to enquiries from lead and customers with real-time information of their current and past transactional information.
  • Efficiently manage complete sales cycle from sales enquiry, quotation, contract, delivery schedule, deliveries to invoicing and sales returns.
  • Streamline and automate processes with workflows and multilevel approval processes.
  • Gain insight into complete sales process with reports and customizable dashboards.
  • Improve your product quality by quality checking items being delivered to customers.
  • Attach soft copies of documents to transactions such as customer orders, inspection details, acceptance of delivery etc.
  • Manage international trade with export related details and documentation such as letter of credit, documentary credit, bill of lading, OEM Certificate of Conformance.
  • Manage multiple currencies and trade in different currencies.
  • Manage and bill additional charges such as testing charges, packaging and forwarding, bank charges etc.
  • Improve visibility of sales and distribution cycle with view of transaction flow.
  • Easily configure and customize system to align with future changes to your sales process.
  • Quickly integrate with third party applications with ready APIs.

Business Benefits

Increased efficiency

Automate and streamline processes for efficient and error free customer and order management.

Improved revenues

Efficiently respond to opportunities and reduce order time. Understand customer better and implement customer centric sales strategies. Gain lead trust for long term relationship.

Improved service levels

Improve customer satisfaction and loyalty with efficient pre-sales, after sales service and efficient order management and fulfilment.

Improved decision making

Gain complete real-time visibility into past and current sales data for quick, effective and informed decision making.

3. Improved Financial Management and Performance

Streamline, automate and unify your company wide financial management processes Gain end to end view of your business finances for improved financial planning, management and performance of your business to maximize profitability, liquidity and ensure sustained growth. Keep track of profitability of overall business or track it by cost/profit centres and by projects. Be compliant with the International Accounting Standards. With WEB ERP Finance and Accounting module you can:

  • Gain financial data integration and visibility from all areas of business such as Sales and Distribution, Procurement, Inventory and Warehouse Management, Manufacturing, Field Services Management, Human Resource Management.
  • Streamline and automate every day and periodic accounting tasks involved in General Accounting, Accounts Receivable, Accounts Payable and Management Accounting.
  • Better predict and manage Cash Flow and optimize collections.
  • Be compliant with International Accounting Standards (IAS) with comprehensive functionality to support GAAP, International Financial Reporting Standards (IFRS) and local regulations.
  • Leverage multi-currency and intercompany accounting capabilities to support multi branch organizations.
  • Track all cost elements of a given product with cost accounting.
  • Access information readily with reports and customizable dashboards to gain insight into business financial performance and perform improved strategic planning.
  • Quickly integrate with third party applications with ready APIs.

Business Benefits

Gain financial control

Simple to learn and easy to use for even non-accounting experts. Business owners can learn to use the system effectively and gain financial control of the business.

Improved productivity

mprove productivity with automated financial tasks facilitated by full financial integration of all modules.

Data accuracy

Reduce error and eliminate calculation mistakes with automated and immediate GL entries posted from transactions.

Improved decision making

Complete visibility of your financial state empowers you to better manage your cash flow, develop smarter strategies and allocate resources effectively.

4. Improved Procurement Process

Streamline, automate and centrally manage global procure-to-pay process and Supplier Relationship Management (SRM). Maximise profits by managing each step of your procurement process to reduce cost, improve quality of your inventory and source suppliers with new innovations to gain competitive advantage. Improve decision making in day to day operations with better visibility and improve spend management with better business insight. With WEB ERP Procurement and SRM you can:

  • Easily manage supplier information along with one or more addresses and contact person details.
  • Efficiently respond to enquiries from suppliers with real-time information of their current and past transactional information.
  • Efficiently manage complete purchases cycle from purchase indent, tendering, tender evaluation and supplier selection, purchase orders, purchase receipt schedule, quality inspection, to invoicing and purchase returns.
  • Streamline and automate processes with workflows and multilevel approval processes.
  • Gain insight into complete procurement process with reports and customizable dashboards.
  • Improve your product quality by quality checking items received from suppliers.
  • Attach soft copies of documents to transactions such as tendering documents, inspection details, supplier invoices etc.
  • Manage international trade with import related details and documentation such as letter of credit, documentary credit, OEM Certificate of Conformance etc.
  • Manage multiple currencies and trade in different currencies.
  • Manage and capture additional charges such as testing charges, packaging and forwarding, bank charges etc.
  • Improve visibility of procurement cycle with view of transaction flow.
  • Easily configure and customize system to align with future changes to your procurement process.
  • Quickly integrate with third party applications with ready APIs.

Business Benefits

Increased productivity

Improve productivity with streamlined and automated end to end procurement process and reduced errors and redundancies.

Reduce costs

Source for best suppliers for purchases to keep procurement costs low. Quality check received items from suppliers to reduce rejections and overhead costs during sales.

Improved decision making

Improve decision making in day to day operations with better visibility and insight into complete procurement process.

Competitive advantage

Improve spend management with better business insight, reduce costs and source suppliers with new innovations to gain competitive advantage.