Transform your Trading and Distribution business with WEB ERP
A business case for ERP in Trading and Distribution industry
Trading and Distribution industry, a key pillar in a countries’ economy, is a highly diversified industry involved in B2B transactions in a wide range of goods, from commodities to industrial and consumer products. It’s one of the most data driven industries and technological advancements and data analytics with improved digital connectivity and new platforms are transforming the way global trade is conducted. Innovation cycles are becoming shorter, and enterprises must continually adapt to stay ahead of the curve.
Business Challenges
Trading and Distribution businesses are experiencing unprecedented challenging environment. Markets have come to be more dynamic than ever before, testing the business leadership like never before with requirements such as;
- Having to keep up with distribution capabilities,
- Meet customer’s compliance demands
- Manage shorter delivery times
- Global sourcing
- Unpredictable consumer behaviours
- Demand fluctuations
- E-commerce driven changes in customer expectations
- Changes in regulations
- Manufacturers bypassing the distributors to sell more goods directly to end users
- Unpredictable regional or global situation such as those caused by COVID-19
Solution an ERP offers
Trading and Distribution businesses can take on these challenges by achieving operational efficiency with industry best practices built into ERP processes and by integrating and organizing data for key operations, including Procurement, Sales & Distribution, Inventory and Warehousing Management, Finance and Accounting and Human Resources Management, into one software system. An ERP equips a Trading and Distribution business to;
- Streamline operations and eliminate inefficiencies caused by legacy systems, multiple isolated systems or no system.
- Sharpen focus and empower their staff and management with actionable insight into business to not only respond efficiently and effectively but also be able to keep ahead of the challenges.
- Eliminate outdated supply chain managements methods that leave businesses with a huge disadvantage against competitors and adopt cost effective, efficient, flexible and scalable system that are more in tune with current times and can grow with business growth with least downtime.
- Achieve and maintain high level of customer satisfaction by improved customer services leading to customer loyalty and higher revenue.
- Have a complete visibility of the financial situation of the business for better financial management and performance of the business.
- Be prepared for unpredictable situations, regional or global, such as those caused by COVID-19.
Why WEB ERP for Trading and Distribution business
What our clients have to say about WEB ERP
How WEB ERP transforms your Trading and Distribution business
Top 4 WEB ERP achievements to fast tracks your business on information super highway
1. Streamlined inventory and warehouse management
Streamline and automate warehousing and inventory management. Analyse and optimize inventory levels to effectively allocate working capital for maintaining service levels while containing inventory carrying costs and wastage. Gain real-time visibility into operations for quick, effective and informed decision making. With WEB ERP Inventory Management you can:
- Easily manage items details and their classifications. Define default supplier, valuation method, planning type as make or buy, configure item as a BOM item, define multiple units-of-measures for a single item, activate or deactivate items for sale.
- Accurately and quickly track stock across supply chain.
- Maintain inventory levels by defining inventory re-order levels and automate replenishment planning with MRP.
- Efficiently manage warehouse operations such as receipt and storage of goods from suppliers, delivery of goods to customers, stock transfers, stock status conversion and adjustments.
- Manage multi-branch intercompany inventory operations.
- Define and manage physical and virtual warehouses for 360 degree view of your inventory.
- Maintain high quality inventory with Quality Control. Define inspection parameters and inspection plans for execution during inventory movement operations from Sales, Purchase, Inventory Management and Production.
- Analyse inventory with reports and customizable dashboards and gain insight to make informed decisions.
- Quickly integrate with third party applications with ready APIs.
Business Benefits
2. Improved Services Levels
Enhance your customer relationship with built-in CRM. Efficiently respond to enquiries or opportunities with accurate and readily available information related to your products, pricing, lead-time data, order status etc. Understand your customer better and implement customer specific sales strategies. Provide exceptional customer service across all contact points in order–to-cash process for sustained business growth and customer trust. With WEB ERP Sales and Distribution you can:
- Easily manage leads and customers information along with one or more addresses and contact person details.
- Efficiently respond to enquiries from lead and customers with real-time information of their current and past transactional information.
- Efficiently manage complete sales cycle from sales enquiry, quotation, contract, delivery schedule, deliveries to invoicing and sales returns.
- Streamline and automate processes with workflows and multilevel approval processes.
- Gain insight into complete sales process with reports and customizable dashboards.
- Improve your product quality by quality checking items being delivered to customers.
- Attach soft copies of documents to transactions such as customer orders, inspection details, acceptance of delivery etc.
- Manage international trade with export related details and documentation such as letter of credit, documentary credit, bill of lading, OEM Certificate of Conformance.
- Manage multiple currencies and trade in different currencies.
- Manage and bill additional charges such as testing charges, packaging and forwarding, bank charges etc.
- Improve visibility of sales and distribution cycle with view of transaction flow.
- Easily configure and customize system to align with future changes to your sales process.
- Quickly integrate with third party applications with ready APIs.
Business Benefits
3. Improved Financial Management and Performance
Streamline, automate and unify your company wide financial management processes Gain end to end view of your business finances for improved financial planning, management and performance of your business to maximize profitability, liquidity and ensure sustained growth. Keep track of profitability of overall business or track it by cost/profit centres and by projects. Be compliant with the International Accounting Standards. With WEB ERP Finance and Accounting module you can:
- Gain financial data integration and visibility from all areas of business such as Sales and Distribution, Procurement, Inventory and Warehouse Management, Manufacturing, Field Services Management, Human Resource Management.
- Streamline and automate every day and periodic accounting tasks involved in General Accounting, Accounts Receivable, Accounts Payable and Management Accounting.
- Better predict and manage Cash Flow and optimize collections.
- Be compliant with International Accounting Standards (IAS) with comprehensive functionality to support GAAP, International Financial Reporting Standards (IFRS) and local regulations.
- Leverage multi-currency and intercompany accounting capabilities to support multi branch organizations.
- Track all cost elements of a given product with cost accounting.
- Access information readily with reports and customizable dashboards to gain insight into business financial performance and perform improved strategic planning.
- Quickly integrate with third party applications with ready APIs.
Business Benefits
4. Improved Procurement Process
Streamline, automate and centrally manage global procure-to-pay process and Supplier Relationship Management (SRM). Maximise profits by managing each step of your procurement process to reduce cost, improve quality of your inventory and source suppliers with new innovations to gain competitive advantage. Improve decision making in day to day operations with better visibility and improve spend management with better business insight. With WEB ERP Procurement and SRM you can:
- Easily manage supplier information along with one or more addresses and contact person details.
- Efficiently respond to enquiries from suppliers with real-time information of their current and past transactional information.
- Efficiently manage complete purchases cycle from purchase indent, tendering, tender evaluation and supplier selection, purchase orders, purchase receipt schedule, quality inspection, to invoicing and purchase returns.
- Streamline and automate processes with workflows and multilevel approval processes.
- Gain insight into complete procurement process with reports and customizable dashboards.
- Improve your product quality by quality checking items received from suppliers.
- Attach soft copies of documents to transactions such as tendering documents, inspection details, supplier invoices etc.
- Manage international trade with import related details and documentation such as letter of credit, documentary credit, OEM Certificate of Conformance etc.
- Manage multiple currencies and trade in different currencies.
- Manage and capture additional charges such as testing charges, packaging and forwarding, bank charges etc.
- Improve visibility of procurement cycle with view of transaction flow.
- Easily configure and customize system to align with future changes to your procurement process.
- Quickly integrate with third party applications with ready APIs.
Business Benefits
